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CostHelper > Small Business  > Event Planner

Event Planner Cost

How Much Does an Event Planner Cost?

low costHourly Consultations: $40-$250 Per Houraverage costFull-Service Event Planner: 15%-20% of Event Budget

Not to be confused with a wedding planner, an event planner may work independently or on behalf of a company to organize and implement events such as parties, conferences, meetings and trade shows.

Typical costs:

  • Hourly consultations with an event planner typically cost $40-$250 per hour. For $100 per hour, Laura Jennifer Events[1] in North Carolina offers advice on etiquette, customs, design ideas and budget management.
  • Hiring a full-service event planner, meaning someone hired to manage an entire event, typically cost 15%-20% of the total event budget. Often, this is called an event planning package. Smith's Event Planning in Alabama charges 15% of the total event budget for their services, which includes securing a venue choosing decorations and suggesting vendors, with half of the fee due upon signing the contract. For a $10,000 event, the host would budget an additional $1,500 to $2,000 to pay the event planner. Other examples include a $3,000 bar mitzvah (add $450 to 600 for event planning) or a $1.2 million conference (add $180,000 to $240,000 for event planning.)
  • High-end event planning costs vary, especially in metropolitan areas like New York City. Event-planning consultations with Save the Date[2] can cost $2,500 and total event coordination costs up to $35,000. Corporate events planned by New York's David Tutera can cost $250,000 for an event with 175 guests. Event planners who charge the highest fees generally have more than a decade of experience and have been featured in the press.
Related articles: Public Address System, Wedding Planner

What should be included:
  • Event planning packages should include several consultations as well as day-of event coordination.
  • A full-service event planner should work with the host to research and refer vendors to provide the venue, decor, menu and entertainment. Additional services may vary between vendors. For instance, Austin-based company The Simplifiers[3] says its corporate event planning services include risk management, working with keynote speakers, coordinating registration, negotiating group hotel rates and creating a day-of timeline, among other tasks. When working with hourly event planners, it's important to communicate expectations so both parties know what tasks will be completed.
  • Following the host's budget, the planner should negotiate vendor fees and contracts, according to The Bureau of Labor Statistics[4] . Event planners that charge a percentage of the budget do not have an incentive to negotiate lower rates with vendors. If budget is a concern, this should be communicated up front.
Additional costs:
  • Because the event planner's fee is determined up front, tipping is not required. However, a thank-you card or gift card are welcome if the event coordinator did an outstanding job.
  • One advantage to hiring an event planner is the potential of saving money on vendors with whom the planner has a good, working relationship. Ask if the event planner can get discounts on printing, catering or entertainment and have them work those figures into the overall budget.
Shopping for an event planner:
  • 365 Event Planner[5] lists seven tips for hiring an event planner, such as negotiating a payment schedule so the final payment is not due until after a successful event.
  • A trade group for event planners, Meeting Professionals International[6] lists individual chapters by region. Contact the chapter representative, who can recommend a local and reputable event planner.
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What People Are Paying - Recent Comments
Beautiful Memorial Service
Amount: $500.00
Posted by: Car-Bann family in Seattle, WA.Posted: July 27th, 2017 09:07PM
Type of Event: Memorial servicePlanner Hired: Jacqueline Renee
Jacque was so kind and compassionate. She designed and coordinated a beautiful home memorial for our uncle. She asked a lot about him, and designed personal touches we didn't even think of. I would hire her again for a wedding, birthday party, or really anything.
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Jerrys 30th Birthday Bash
Amount: $2,000.00
Posted by: Victoria Rhinehart in Washington, DC.Posted: April 2nd, 2017 01:04PM
Type of Event: BirthdayPlanner Hired: No
Was this post helpful to you?   yes     no Report prohibited or spam
Last minute miracle
Amount: $175.00
Posted by: Angel Caldwell in Owings Mills, MD.Posted: January 23rd, 2017 03:01PM
Type of Event: Baby ShowerPlanner Hired: Rockstarr Royalty Ent
Fantastic energy, they were called upon last minute and it took nothing for them to give my niece an amazing and wonderful baby shower
Was this post helpful to you?   yes     no Report prohibited or spam
wedding in event planner
Amount: $250.00
Posted by: Eric booth in Cassville, MO.Posted: January 6th, 2017 09:01AM
Type of Event: weddingPlanner Hired: 250.00
Wedding event planner package cost 250.00
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Music Awards Show
Amount: $4,200.00
Posted by: Symone in Tampa, FL.Posted: January 2nd, 2017 07:01AM
Type of Event: AwardsPlanner Hired: Mimi Jones
Mimi and her team were outstanding. I literally had no worries and the event seemed to just happen out of thin air. Worth every dime.
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family get together
Amount: $2,000.00
Posted by: kathryn jonas in bangor, PA.Posted: July 15th, 2016 07:07PM
Type of Event: family reunionPlanner Hired: country gals event planning
Absolutely great. They planned everything from start to finish. Our family was absolutely amazed with how our decorations looked to the type of food they were eating. We didn't have to worry about anything. Everything was set up and cleaned up.
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Charity Event
Amount: $10,000.00
Posted by: Migdalia Tirado in west milford, NJ.Posted: July 11th, 2016 11:07AM
Type of Event: Charity carribean nightPlanner Hired: Maritza Melendez Gonzalez
Amazing time! Food and location was great, it was smooth transition from one part of the evening to the other, and the set up was absolutely stunning! I would recommend her services to anyone!
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Our Dream come true Wedding
Amount: $2,200.00
Posted by: Katlin Hoggan in HAMPTON, VA.Posted: June 25th, 2016 09:06PM
Type of Event: WeddingPlanner Hired: Jeff Lynch
After I found out that Jeff planned my marriage proposal Last year, I knew I had to have him do my June 4, 2016 wedding, I met with him in November and he was so easy and fun to talk to, All I knew was that I wanted my wedding on the beach, some tropical feel, That's all the information I gave him, He went away and called me in three days, He had the whole wedding plans for me and wanted to go over them with me to get any input I may have, He described the ceremony to me, it was more than I could have ever came up. I agreed to it then we went on to the rest, you know music, food, cake, reception,I am here t tell you he is better than he thinks he is,The wedding went off with out hitch and was better than he described it was truly the wedding of our dreams, After watching our wedding video he captured who we are and reflected it in the wedding,I know he is currently working on my best friends wedding, We can't wait to see what he does, He makes every event a must be invited to.
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baby shower plannier
Amount: $90.00
Posted by: ericbooth in cassville, MO.Posted: March 22nd, 2016 09:03AM
Type of Event: baby showerPlanner Hired: 91.25
baby shower event planner package 81.25 for baby shower themed tables chairs table cover sets 0.90 cents total cost 91.25
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i\'ll give it up for these guys..
Amount: $5,000.00
Posted by: z.douglas in portharcourt, nigeria, Other.Posted: January 17th, 2016 12:01AM
Type of Event: birthday!Planner Hired: zdeventstm
can't say much... these guys are simply the best!
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tea party planner
Amount: $9.00
Posted by: ericbooth in cassville, MO.Posted: January 11th, 2016 10:01AM
Type of Event: tea partyPlanner Hired: cassville
community service outdoor living joy u.s party plans birthday party package charge 75.00 per hour 46.00 a hour cathratings charges 47.00
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birthday in event planner
Amount: $75.00
Posted by: a user in cassville, MO.Posted: January 11th, 2016 10:01AM
Type of Event: birthday party themePlanner Hired: eventplanning cassville
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Nasarus Productions event
Amount: $40,000.00
Posted by: Beth Rasmussen in Chicago, IL.Posted: December 7th, 2015 04:12PM
Type of Event: FundraiserPlanner Hired: Susan Hailey
Susan Hailey, from Nasarus Productions, was hired at $450.00 an hour for a fundraiser. Everything was top of the line.
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Amount: $40.00
Posted by: ericbooth in cassville, MO.Posted: August 25th, 2015 07:08PM
Type of Event: family partyPlanner Hired: 75
event planning in cassville. mo
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Debutante Ball
Amount: $5,750.00
Posted by: CCAC-President in San Francisco, CA.Posted: August 8th, 2015 06:08PM
Type of Event: Formal BallPlanner Hired: PremierOD
They were exceptional. They negotiated a lower rate on the hotel as well as with our other vendors, the decor was amazing and the day was on time and executed well. Not only that, but they were very friendly and helpful throughout the process. They asked questions of logistics I didn't think about. This is going to be a yearly event for us - with approximately 500 people. I know we'll pay a little more next year, but the ease of mind, the lower cost of the vendors and the ability to just relax and have an amazing evening was and will be well worth it.
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Wonderful Backyard Wedding
Amount: $3,600.00
Posted by: Nathalia Quinones in Miami, FL.Posted: April 16th, 2015 04:04AM
Type of Event: WeddingPlanner Hired: Elizabeth Fuentes
Elizabeth was amazing. She jumped right in where I was in my planning and helped me out tremendously. Her ideas were so creative and adorable, they really added that touch of handmade charm to my simple backyard wedding. She managed to make it an elegant affair despite the fact that the theme was Spanish Picnic. Her enthusiasm kept the ball rolling and her commitment made a very large impression with my friends and family who were helping me. She is a very close friend and this weas her gift to me for my wedding. She even ducked out halfway through the ceremony to go to my house and prepare everything. She even had a few surprises for me. The little touches she addded made the event more intimate and special. I highly recommend her for any event. She is very talented and creative and great at working under a budget. Her motto is Affordable Elegance.... She is worth every penny. She listens to what you want and delivers exactly that. I am so happy with my wedding, it was truly a dream.
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party an event planner
Amount: $19.00
Posted by: ericbooth in cassville, MO.Posted: January 5th, 2015 12:01PM
Type of Event: birthdayPlanner Hired: 19.75
Children birthday party bring up average cost 25 %
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