Search thousands of topics on CostHelper.com

BROWSE ALL TOPICS >> appliances babies & children  cars  consumer electronics health & personal care home & garden personal finance  pets  schools small business weddings
CostHelper > Small Business  > Event Planner

Event Planner Cost


How Much Does an Event Planner Cost?

 
low costHourly Consultations: $40-$250 Per Houraverage costFull-Service Event Planner: 15%-20% of Event Budget
post E-mail post Post   Comments (4)

Not to be confused with a wedding planner, an event planner may work independently or on behalf of a company to organize and implement events such as parties, conferences, meetings and trade shows.

Typical costs:

  • Hourly consultations with an event planner typically cost $40-$250 per hour. For $100 per hour, Laura Jennifer Events[1] in North Carolina offers advice on etiquette, customs, design ideas and budget management.
  • Hiring a full-service event planner, meaning someone hired to manage an entire event, typically cost 15%-20% of the total event budget. Often, this is called an event planning package. Smith's Event Planning in Alabama charges 15% of the total event budget for their services, which includes securing a venue choosing decorations and suggesting vendors, with half of the fee due upon signing the contract. For a $10,000 event, the host would budget an additional $1,500 to $2,000 to pay the event planner. Other examples include a $3,000 bar mitzvah (add $450 to 600 for event planning) or a $1.2 million conference (add $180,000 to $240,000 for event planning.)
  • High-end event planning costs vary, especially in metropolitan areas like New York City. Event-planning consultations with Save the Date[2] can cost $2,500 and total event coordination costs up to $35,000. Corporate events planned by New York's David Tutera can cost $250,000 for an event with 175 guests. Event planners who charge the highest fees generally have more than a decade of experience and have been featured in the press.
What should be included:
  • Event planning packages should include several consultations as well as day-of event coordination.
  • A full-service event planner should work with the host to research and refer vendors to provide the venue, decor, menu and entertainment. Additional services may vary between vendors. For instance, Austin-based company The Simplifiers[3] says its corporate event planning services include risk management, working with keynote speakers, coordinating registration, negotiating group hotel rates and creating a day-of timeline, among other tasks. When working with hourly event planners, it's important to communicate expectations so both parties know what tasks will be completed.
  • Following the host's budget, the planner should negotiate vendor fees and contracts, according to The Bureau of Labor Statistics[4] . Event planners that charge a percentage of the budget do not have an incentive to negotiate lower rates with vendors. If budget is a concern, this should be communicated up front.
Additional costs:
  • Because the event planner's fee is determined up front, tipping is not required. However, a thank-you card or gift card are welcome if the event coordinator did an outstanding job.
Discounts:
  • One advantage to hiring an event planner is the potential of saving money on vendors with whom the planner has a good, working relationship. Ask if the event planner can get discounts on printing, catering or entertainment and have them work those figures into the overall budget.
Shopping for an event planner:
  • 365 Event Planner[5] lists seven tips for hiring an event planner, such as negotiating a payment schedule so the final payment is not due until after a successful event.
  • A trade group for event planners, Meeting Professionals International[6] lists individual chapters by region. Contact the chapter representative, who can recommend a local and reputable event planner.
post E-mail post Post   Comments (4)
CostHelper News


7 Lesser-Known Discounts for the 50+ Crowd
As they age, members of the Baby Boomer generation don't like to admit that they're senior citizens, but they love getting discounts. It's kind of a quandary, because some of the best deals available are reduced prices for older folks. || Posted October 21 2013


Our Top 10 Favorite Secret Menu Items
Don't believe everything you read. Those menus posted at your favorite fast food spot or coffee stand are not the be all and end all of their offerings. || Posted October 25 2013

‣ All CostHelper Blog Posts


What People Are Paying - Recent Comments
eventplanner
Amount: $40.00
Posted by: ericbooth in cassville, MO.Posted: August 25th, 2015 07:08PM
Type of Event: family partyPlanner Hired: 75
event planning in cassville. mo
Was this post helpful to you?   yes     no Report prohibited or spam
Debutante Ball
Amount: $5,750.00
Posted by: CCAC-President in San Francisco, CA.Posted: August 8th, 2015 06:08PM
Type of Event: Formal BallPlanner Hired: PremierOD
They were exceptional. They negotiated a lower rate on the hotel as well as with our other vendors, the decor was amazing and the day was on time and executed well. Not only that, but they were very friendly and helpful throughout the process. They asked questions of logistics I didn't think about. This is going to be a yearly event for us - with approximately 500 people. I know we'll pay a little more next year, but the ease of mind, the lower cost of the vendors and the ability to just relax and have an amazing evening was and will be well worth it.
Was this post helpful to you?   yes     no Report prohibited or spam
Wonderful Backyard Wedding
Amount: $3,600.00
Posted by: Nathalia Quinones in Miami, FL.Posted: April 16th, 2015 04:04AM
Type of Event: WeddingPlanner Hired: Elizabeth Fuentes
Elizabeth was amazing. She jumped right in where I was in my planning and helped me out tremendously. Her ideas were so creative and adorable, they really added that touch of handmade charm to my simple backyard wedding. She managed to make it an elegant affair despite the fact that the theme was Spanish Picnic. Her enthusiasm kept the ball rolling and her commitment made a very large impression with my friends and family who were helping me. She is a very close friend and this weas her gift to me for my wedding. She even ducked out halfway through the ceremony to go to my house and prepare everything. She even had a few surprises for me. The little touches she addded made the event more intimate and special. I highly recommend her for any event. She is very talented and creative and great at working under a budget. Her motto is Affordable Elegance.... She is worth every penny. She listens to what you want and delivers exactly that. I am so happy with my wedding, it was truly a dream.
Was this post helpful to you?   yes     no Report prohibited or spam
party an event planner
Amount: $19.00
Posted by: ericbooth in cassville, MO.Posted: January 5th, 2015 12:01PM
Type of Event: birthdayPlanner Hired: 19.75
Children birthday party bring up average cost 25 %
Was this post helpful to you?   yes     no Report prohibited or spam


 

Comment On Your Experience With an Event Planner
 
Subject:  *
Amount Spent:  *
Type of Event: Planner Hired: 
Comments: 
Purchased:  Year: 
City:  * State:  *
 
Information about you:
Email:  * Email addresses are not displayed.
Name:  This is the name we'll display with your post.
me on this computer
*=required field.
 



External Resources:
  1.  www.laurajenniferevents.com/packages.htm
  2.  www.savethedate.com/services.html
  3.  thesimplifiers.com/event-planning/corporate-planning/
  4.  www.bls.gov/ooh/Business-and-Financial/Meeting-convention-and-event-planners.htm
  5.  www.365eventplanner.com/hiring-an-event-planner.html
  6.  www.mpiweb.org/Community/Chapters
More Small Business Topics
Check Out All Costs for Small Business How Much Does Office Cleaning Cost? How Much Does an Event Photographer Cost? How Much Does a Security Guard Cost?

Search Thousands of Topics on CostHelper.com

 


Today's Featured Cost Articles

About CostHelper
CostHelper is based in Silicon Valley and provides consumers with unbiased price information about thousands of goods and services. Our writers are experienced journalists who adhere to our strict editorial ethics policy.

CostHelper Community
Angiogram of heart
Paid: 55150.00
Had this procedure done to check heart due to abnormal stress test. Did not need any stents or any other procedure as everything was negative... [more]
-Pamela Garrett
Angiogram Cost
HELP: asbestos in furance - many questions
Paid: 0.00
I am renting out my home in Grand Rapids, MI and have received a notice from the city that the home must be inspected... [more]
-Busa
Asbestos Removal Cost
Belly
Paid: 45.00
The clamp was annoying so it took away concentration of the tiny sting of the needle. I had just turned 15 at the the time and I've had it for almost a year and it has healed fast and never given me any trouble... [more]
-Madi
Body Piercings Cost
Duckwork
Paid: 3009.00
Single family home... [more]
-Lfdykes
Ductwork Cost
2 half shafts replaced
Paid: 140.00
Bought the axles myself on ebay for 40 each, then had a mobile mechanic come to my house to do the work. It is not a hard job, but has a couple tricky parts for a subaru. Easier for a honda or toyota... [more]
-Subbie Giy
Replacing a CV Boot Cost
Even with insurance looking at going broke
Paid: 55000.00
Recently on a camping vacation my 11 year old became very sick. Took him to the closest hospital. Found out he is type 1 diabetic. Was very sick and had to be flown from Rock Springs WY, to Salt Lake City, UT. 185 mile on the ground... [more]
-Broke and confused.
Air Ambulance Cost